AI Flash Lab Toolkit

Welcome to the AI Flash Lab Resources

These resources support facilitators in leading collaborative design sessions where diverse stakeholders come together to co-create learning experiences. Browse through facilitation guides, design principles, and community engagement tools that help transform ideas into actionable solutions.

Facilitator Toolkit

12 essential documents organized by event phase

Facilitator Toolkit (12 Documents)
├── PRE-EVENT (4 docs)
│   ├── Recruitment Templates - Invite participants & judges
│   ├── Tech Requirements - Venue setup & equipment
│   ├── Judge Briefing - Orient judges (3-hour version)
│   └── Participant Prep Emails - Tech setup & expectations
│
├── DURING EVENT (4 docs)
│   ├── Facilitator Script - Minute-by-minute guide with dialogue
│   ├── Hat Transition Guides - Smooth phase changes
│   ├── Troubleshooting Playbook - Quick fixes for common issues
│   └── Judging Rubrics - Print-ready scoring (3-hour version)
│
├── RESOURCES (3 docs)
│   ├── AI Tool Tutorials - ChatGPT, Claude, Gemini guides
│   ├── Printable Templates - Worksheets for teams
│   └── Slide Deck Outline - 50+ slides (2-hour & 3-hour versions)
│
└── POST-EVENT (1 doc)
    └── Feedback Surveys - Participant, judge, facilitator versions

Toolkit Navigation Guide

What You Need	Document to Use
Sample invitation emails	Recruitment Templates
WiFi requirements	Tech Requirements Checklist
What to tell judges (3-hour version)	Judge Briefing Materials
Reminder email to participants	Participant Prep Emails
What to say during workshop	Facilitator Script
How to move between hats	Hat Transition Guides
Team is stuck/issue arose	Troubleshooting Playbook
Scoring criteria for judges (3-hour)	Judging Rubrics
How to use ChatGPT/Claude	AI Tool Tutorials
Problem statement template	Printable Templates
Slide content and design	Slide Deck Outline
Post-workshop survey	Feedback Surveys

Facilitator Guidance

Pedagogical resources to help you navigate the unique challenges of AI-intensive collaborative design activities.

Productive Struggle

Learn how to use AI as a scaffold for learning, not an elevator that skips the thinking process. Guidance on when to encourage AI use and when to turn it off.

Human-Centered Collaboration

Strategies for managing group dynamics, rotating roles, and ensuring everyone engages meaningfully with AI rather than one person becoming the "operator."